Privacy Policy

1Information We Collect

When you interact with Kaulguds Academy—via our website forms, WhatsApp counseling desk, diagnostic tests, or offline admissions desk in Aundh—we collect necessary information to provide academic services, including:

• Student Information: Full name, current school/junior college, standard/grade (Class 8th to 12th), academic stream (CBSE, ICSE, SSC, or HSC), and target examination (JEE Main/Advanced, NEET-UG, MHT-CET, or Board exams).
• Parent/Guardian Contact Details: Name, primary contact telephone number, WhatsApp number, residential locality in Pune (e.g., Aundh, Baner, Pashan, Pimple Nilakh), and email address.
• Academic Diagnostic Data: Diagnostic test scores, baseline assessment rubrics, subject marks, weekly test series performance, and classroom attendance logs.
• Technical Data: Standard server logs, device type, browser information, and referral URLs collected automatically to optimize website responsiveness and protect against spam.

2Purpose & Lawful Use of Information

The personal information collected by Kaulguds Academy is utilized solely for legitimate educational, academic evaluation, and administrative purposes:

• Scheduling and confirming diagnostic assessments, counseling appointments, and demo lecture sessions.
• Assigning students to appropriate academic batches under our Mudra System mentorship.
• Sharing periodic attendance notifications, test scorecards, and faculty progress feedback with parents.
• Distributing official lecture schedules, revision timetables, study materials, and examination notices.
• Addressing parental queries, fee transaction receipts, and academic counseling requirements.

3Data Confidentiality & Information Security

We implement robust technical, organizational, and physical security measures to protect student records from unauthorized access, accidental loss, or misuse:

• Access Restriction: Student academic records are accessible strictly on a need-to-know basis by assigned teaching faculty, academic coordinators, and verified administrative personnel.
• Secure Transmission: Website form submissions and communications are encrypted using standard SSL/TLS protocols.
• Zero Commercial Sharing: We do not share student directories or phone lists with coaching directories, commercial loan providers, or advertising networks.

4Third-Party Tools & Communication Channels

To facilitate effective parent-academy coordination, we utilize reputable communication services:

• WhatsApp & SMS: Academic notifications, exam reminders, and test marks are communicated via WhatsApp and transactional SMS. You may opt out of non-urgent updates at any time by notifying our office.
• Google Maps & Navigation: Integrated location services allow parents and prospective students to obtain directions to our classroom center at Abja Pavillion, Aundh.

5Your Rights & Access to Records

Parents and enrolled students have full right to:

• Review their personal records and academic test scores on file with the academy.
• Request corrections or updates to parent telephone numbers, addresses, or email records.
• Request removal or de-registration of inquiry contact details if you decide not to pursue enrollment.

6Grievance Officer & Contact Information

For any privacy questions, data modification requests, or concerns, please contact our administrative desk: